Bank Batches

What are Bank batches?

• Bank Batches are typically created per statement per account and group the day's transactions together

• If you import a supported bank statement format Bank Recon and it is successful, Bank Recon will automatically create and close the Bank Batches needed

  • For tips on troubleshooting Bank Statement imports read this

• It is possible to create a manual bank batch and capture the statement transactions manually but it is not recommended

• All batches related to an accounting period need to be closed in order to close the accounting period

Managing Bank Batches

Viewing Batches

• Open Batches can be viewed on the Transactions>Bank Batches>Open Bank Batches screen

  • The batch details can be edited

  • Individual transactions in the batch can be edited and deleted

• All Batches can be viewed on the Transactions>Bank Batches>All Bank Batches screen

Creating Batches and Transactions - this is not recommended as it is time consuming and high risk. Rather import a supported format

• A new batch can be created if needed and allowed for the account (Admin>Accounts>Allow manual bank transaction entry)

  • All the standard batch validations are performed: Statement Number is sequential, opening balance = previous closing balance, opening balance + sum(transactions) = closing balance

• Transactions can be added manually to any open batch and allowed for the account (Admin>Accounts>Allow manual bank transaction entry)

Closing Batches

• The batch can be approved by a manager to signify that the statement for the day has been captured correctly

Deleting Batches

• Any open batch can be deleted

  • This will delete all transactions in it and delete any reconciliations

• Closed Batches can be deleted if all of the following conditions are true

  • The Accounting Period the batch is in is still open

  • The user has sufficient rights to delete Cashbook Batches

• Bank batches created as part of the import statement process can also be removed using the Rollback bank import functionality

  • Remember this will remove all batches across all accounts imported as part of the same statement

• Deleting a batch will remove all transactions in it and delete all tags and recons associated with those transactions