What are Bank batches? - Bank Batches are typically created per statement per account and group the day's transactions together
- If you import a supported bank statement format Bank Recon and it is successful, Bank Recon will automatically create and close the Bank Batches needed
- For tips on troubleshooting Bank Statement imports read this
- It is possible to create a manual bank batch and capture the statement transactions manually but it is not recommended
- All batches related to an accounting period need to be closed in order to close the accounting period
Managing Bank Batches Viewing Batches - Open Batches can be viewed on the Transactions>Bank Batches>Open Bank Batches screen
- The batch details can be edited
- Individual transactions in the batch can be edited and deleted
- All Batches can be viewed on the Transactions>Bank Batches>All Bank Batches screen
Creating Batches and Transactions - this is not recommended as it is time consuming and high risk. Rather import a supported format - A new batch can be created if needed and allowed for the account (Admin>Accounts>Allow manual bank transaction entry)
- All the standard batch validations are performed: Statement Number is sequential, opening balance = previous closing balance, opening balance + sum(transactions) = closing balance
- Transactions can be added manually to any open batch and allowed for the account (Admin>Accounts>Allow manual bank transaction entry)
Closing Batches - The batch can be approved by a manager to signify that the statement for the day has been captured correctly
Deleting Batches - Any open batch can be deleted
- This will delete all transactions in it and delete any reconciliations
- Closed Batches can be deleted if all of the following conditions are true
- The Accounting Period the batch is in is still open
- The user has sufficient rights to delete Cashbook Batches
- Bank batches created as part of the import statement process can also be removed using the Rollback bank import functionality
- Remember this will remove all batches across all accounts imported as part of the same statement
- Deleting a batch will remove all transactions in it and delete all tags and recons associated with those transactions
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