Bank Batches

What are Bank batches?

  • Bank Batches are typically created per statement per account and group the day's transactions together
  • If you import a supported bank statement format Bank Recon and it is successful, Bank Recon will automatically create and close the Bank Batches needed
    • For tips on troubleshooting Bank Statement imports read this
  • It is possible to create a manual bank batch and capture the statement transactions manually but it is not recommended
  • All batches related to an accounting period need to be closed in order to close the accounting period

Managing Bank Batches

Viewing Batches

  • Open Batches can be viewed on the Transactions>Bank Batches>Open Bank Batches screen
    • The batch details can be edited
    • Individual transactions in the batch can be edited and deleted
  • All Batches can be viewed on the Transactions>Bank Batches>All Bank Batches screen
Creating Batches and Transactions - this is not recommended as it is time consuming and high risk. Rather import a supported format
  • A new batch can be created if needed and allowed for the account (Admin>Accounts>Allow manual bank transaction entry)
    • All the standard batch validations are performed: Statement Number is sequential, opening balance = previous closing balance, opening balance + sum(transactions) = closing balance
  • Transactions can be added manually to any open batch and allowed for the account (Admin>Accounts>Allow manual bank transaction entry)
Closing Batches
  • The batch can be approved by a manager to signify that the statement for the day has been captured correctly
Deleting Batches
  • Any open batch can be deleted
    •  This will delete all transactions in it and delete any reconciliations
  • Closed Batches can be deleted if all of the following conditions are true
    • The Accounting Period the batch is in is still open
    • The user has sufficient rights to delete Cashbook Batches
  • Bank batches created as part of the import statement process can also be removed using the Rollback bank import functionality
    • Remember this will remove all batches across all accounts imported as part of the same statement
  • Deleting a batch will remove all transactions in it and delete all tags and recons associated with those transactions