What are Cashbook batches? - Cashbook batches are a way to group certain types of transactions together, usually by their source
- Batch Types are configured on the Setup>Batch Types screen and different batches will have different properties
- Closing batches is a way of signing off that the transactions in the batch are correct
- Batches created by the system (like from imports or balancing entries from auto recons) will be closed automatically
- Batches created for manual transactions (like balancing entries from manual reconciliations) need to be validated by a user before being closed
- All batches related to an accounting period need to be closed in order to close the accounting period
Managing Cashbook Batches Viewing Batches - Open Batches can be viewed on the Transactions>Cashbook Batches>Open Cashbook Batches screen
- The batch details can be edited
- Individual transactions in the batch can be edited and deleted
- All Batches can be viewed on the Transactions>Cashbook Batches>All Cashbook Batches screen
Creating Batches and Transactions - A new batch can be created if needed and allowed for the account (Admin>Accounts>Allow manual cashbook transaction entry)
- Transactions can be added manually to any open batch and allowed for the account (Admin>Accounts>Allow manual cashbook transaction entry)
Closing Batches - The batch can be approved by a manager to signify that the recons that created the transactions in the batch are correct. See the page on balancing entries and batches for more details
Deleting Batches - Any open batch can be deleted
- This will delete all balancing entries in it and unreconcile the transactions that were reconciled to create the balancing entry
- Closed Batches can be deleted if all of the following conditions are true
- The Allow Remove Setting on the Batch Type is True
- The Accounting Period the batch is in is still open
- The user has sufficient rights to delete Cashbook Batches
- Cashbook batches containing imported transactions can also be removed by using the rollback cashbook import functionality
- Remember that this will affect all batches across all accounts imported with the import definition
- Deleting a batch will remove all transactions in it and delete all tags and recons associated with those transactions


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